How to Organize Data Protection

It is essential to plan your data protection strategy in order to keep up-to-date with latest regulations and best practices. Having an effective plan in place will increase confidence among customers and employees, while helping you avoid costly fines for non-compliance.

A solid plan for data protection begins with an extensive inventory of the company’s data. This allows you to categorize the information according to type or location, as well as access. For example, some types of information are more sensitive than others like personal health information (PHI) and credit or financial card information. Then, you can prioritize security measures according to the sensitivity and importance of the information.

Also, identify which employees have access to specific information. This includes employees working in branches, contractors who help your network as employees working remotely with devices like digital copiers, inventory scanners and mobile phones. You should consider restricting their access to only the essential information required for their job duties for example, keeping customer credit card details on file whenever it is necessary.

Make sure that your facilities are equipped with cameras that feature night vision and motion sensors to detect unauthorized entry into archives, file servers, or backups. It can also help in identifying those who take pictures of monitors or whiteboards that contain confidential information, and in identifying employees who haven’t properly closed their accounts.

It is also crucial to communicate your policies, procedures and company values effectively. Your employees contactdataroom.com/how-to-choose-the-right-data-room-vendors-based-on-your-specific-needs/ should be taught to recognize cybersecurity threats such as Phishing scams targeting passwords and encourage them to report suspicious activities.